Know Before You Show!

The Exhibitor Kit has been created by your show team to help our exhibitors have a great show! 
Please review the exhibitor kit below and let us know if you have any questions as you prepare for the show. 
From your show team - Hannah, Jennifer, and Stephanie

Everything you need to know about move-in, move-out, booth regulations, and more!

 

2022 Exhibitor Manual -  A MUST read for new & longtime exhibitors. Updates are made annually.

Exhibitor FAQ's - Frequently asked questions by our exhibitors.

 

FORMS & ANCILLARY DOCS

 


2022 MOVE-IN

Olde Towne Shops Only (#1-50)*:
Saturday, November 5: 8:00 a.m. - 5:00 p.m. Paint, Flooring and Fixtures ONLY. NO MERCHANDISE
Sunday, November 6: 8:00 a.m. - 8:00 p.m.

*Tent exhibitors (booths #100-125) may not begin set-up till Monday.

All Exhibitors:
Monday, November 7: 8:00 a.m. - 8:00 p.m.
Tuesday, November 8: 8:00 a.m. - 8:00 p.m.
Wednesday, November 9: 8:00 a.m. - 12:00 p.m.

All exhibits must be fully set-up by Wednesday, November 9 at 12:00 p.m.

Doors to the show open at 5:00 p.m., Wednesday, November 9 and there is usually a crowd waiting at the door to start shopping!

2022 MOVE-OUT

Exhibitors should not begin to move-out or dismantle any part of their exhibit before 6:00 p.m, Sunday, November 20th. Any exhibitor whose display is not intact at 6:00 p.m. will not be invited to return the following year.

Tents (Booths #100-125)
Sunday, November 20: 6:00 p.m. - 11:00 p.m.

All Other Exhibitors
Sunday, November 20: 6:00 p.m. - 11:00 p.m.
Monday, November 21: 8:00 a.m. - Noon
All exhibits must be moved out by Monday, November 21 by Noon.


Utilities - The Park Expo & Conference Center

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The Park Expo & Conference Center provides facility services.
2022 Ancillary Order Form - Download and fill in the form to order electricity, internet & parking.  Once form is filled in, please email to ancillary@theparkexponc.com.

If you have questions, leave a voicemail to receive a callback.  The phone number does not connect to a live representative and will not show as a missed call unless you leave a voicemail, 704-499-6805.

**Deadline to receive advance pricing is October 24, 2022.


STORAGE (SOLD OUT - call for waitlist) Storage can be rented through The Park Expo & Conference Center. Please call Henry Mills at 704.274.0220 to book storage.

Do you use a SQUARE device for your POS (point of sale) system?

Getting it paired with Wi-Fi on show site is as easy as 1-2-3!

  1. Order Wi-Fi.  (Recommend ordering by Oct. 24, 2022 to save time AND money!)
  2. Once on show site, go to the building services desk to pick up your Wi-Fi code(s).
  3. When picking up your Wi-Fi code, make sure to let them know that you will be using the Wi-Fi for a square device.  By doing this, they will provide a special version of the Wi-Fi code to make it compatible with both your device and your square.

Show Decorator 

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Southern Exhibition Services is the Show Decorator. 
2022 Decorator Order Form - Download the form to order carpet, furniture, signage and other booth decor items.

** Deadline to receive advance pricing is October 18, 2022.


Food & Beverage

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North Carolina requires foodservice operators at the Southern Christmas Show to obtain a permit from the local health department, to prepare and sell food to the public. A permit is not required for sampling.

A fee of $75 per permit must be paid with each Food Vendor Application.
Payment(s), along with application(s), may be mailed or delivered to
Mecklenburg County Health Department

Click here to get more information and download the application. 


Insurance

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Click here for a simple way to establish insurance for the show.

A few things to be aware of:

  • Exhibitors will have to pick the show from a drop-down list that includes shows other than just those run by MPE. 
  • Marketplace Events is not selling this insurance and doesn’t profit from it in any way.  This is simply a resource for those exhibitors who don’t already have the required insurance coverage per their contracts. 

The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance but it must meet the following requirements: 

  • Comprehensive General Liability and All Risk Property insurance
  • Coverage must be from the start of move in to the end of move out
  • Coverage of at least $1,000,000 for each separate occurrence
  • Name Marketplace Events LLC and the venue as additional insured
  • Provide a copy of the certificate of insurance (COI) to MPE if requested

 


Taxes

All exhibitors making sales at the show are required to have a NC Retail Sales License and pay a NC and Mecklenburg County combined rate of 7.25% in taxes on sales.
Have questions? Here are some helpful links and contact information for the North Carolina Department of Revenue  

Hotel Partners

hilton-garden-inn-logoHilton Garden Inn Charlotte SouthPark

4808 Sharon Road Charlotte, North Carolina 28210

  • $94 for 2 Queens or 1 King Bed - MUST use the online link or call to receive special rate - CLICK HERE or call 704-227-1802.
  • Free Parking, Free Wifi, On-site restaurant
  • Limited availability - Discount deadline - October 22, 2022


Fairfield Inn Logo

Fairfield Inn & Suites Charlotte Uptown

201 South McDowell Street Charlotte, North Carolina 28204

  • $125 for 2 Queens or 1 King Bed - MUST use the online link to receive special rate -  CLICK HERE
  • Free Breakfast, Free high-speed internet, On-site restaurant, $10 parking
  • Limited availability - Discount deadline - October 22, 2022

HOW-TO ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING

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Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email JenK@mpeshows.com.

 

Need help with your listing?
View the tutorial video - https://youtu.be/ecSxq1oKuYg and the FAQs


CONNECT ON SOCIAL

      

Share your show pics or your home reno projects with us.
#SouthernChristmasShow

Social Media

Follow the show on social and share the event with your friends and fans!

Click here to be directed the to event on Facebook! Share the event we have already created to let your followers know where to find you.

We politely request that exhibitors do not create their own event on Facebook for this show so we can manage the volume of events out there and ensure our attendees are as protected as possible from fraudulent activity.

 

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Invite your customers to shop the show!

Upload the photos above to your social media, email blasts, and website to promote your company's participation at the 2022 Southern Christmas Show. Click on the photos to enlarge the image. Right-click on the image and select save-as.  

Templatefor SCS22 postcard

Download and print postcards to give or mail to your customers. 

Click Here to learn more about our traffic driver opportunities at the show!


New* Holiday Boutique SHOP

The Holiday Boutique SHOP will be available to all vendors booked in a holiday show produced by Marketplace Events in 2022! One store, ONLINE. All the shows!  Opening this September, the shop will be promoted to multiple markets and display products from sellers across multiple shows – that means more shoppers! If you have yet to receive your invitation to be a part of a brand-new way to connect with shoppers online and beyond the show floor, connect with us.  Reach out now to receive your invitation to start selling at HolidayBoutiqueSHOP@mpeshows.com.